BYLAWS OF
PACIFIC NORTHWEST NEEDLE ARTS GUILD
Revised: January 22, 1983
Amended: May 21, 1983; May 19, 1984; September 29, 1984; January 19, 1985; May 10, 1986; May 16, 1987; May 14, 1988; January 20, 1990; May 15, 1993; January 21, 1995;
August 1, 2003; September 15, 2007; January 15, 2011
ARTICLE I: NAME
The name of this organization shall be the Pacific Northwest Needle Arts Guild.
ARTICLE II: PURPOSE
This Guild is organized for educational purposes and shall be classified as 501(c)3 and shall have an assigned tax number 23-7287628 and exercise any of the powers enumerated in RCW Chapter 24.03. Individuals, without discrimination, shall be encouraged to pursue knowledge in the needle arts and to raise the maintain standards of technique and design.
ARTICLE III: MEMBERSHIP
A Membership shall be open to all interested in the needle arts.
B. The qualification of membership shall be payment of current annual dues. (Refer to Article IX.) Active membership shall include participation in one or more of the following activities:
1. Satellite Groups and/or Study Groups
2. General meeting
3. A committee or on the Executive Board
4. A guild exhibition or program
5. Community service in the needle arts
C. Honorary Life Memberships may be awarded by a two-thirds vote of the membership present and voting at a regular meeting. An Honorary Membership carries all the privileges of membership.
ARTICLE IV: OFFICERS AND ELECTIONS
3. The officers of the Guild shall be a President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.
4. Officers shall be elected at the Annual Meeting for a one (1) year term or until their successors are elected. They shall take office June 1. No officer shall serve more than two (2) consecutive years in the same office with the exception of the Treasurer. Vacancies shall be filled by the Executive Board upon recommendation of the Nominating Committee. Six (6) months or more in this office shall be considered a full term.
5. The Vice-President shall automatically succeed the President and assume the chair in the absence of the President.
ARTICLE V: DUTIES OF OFFICERS
1. The President shall:
a. Preside at all meetings of the Guild and Executive Board.
b. Appoint Chairpersons of all Standing Committees and Special Committees.
c. Exercise supervision over all affairs of the Guild.
d. Serve as an ex-officio member to all committees
except the Nominating Committee.
e. Determine the need for Special Committees with the approval of the Executive Board
d. Appoint a Parliamentarian to attend meetings and serve in an advisory capacity to the Guild.
2. The Vice-President shall perform the duties of the President in her absence or upon her request, serve as an aide to the President, and perform such other duties as may be requested. The Vice-President shall:
a. Serve on the Budget and Finance Committee
b. Serve as liaison to Satellite Groups
c. Assist in organizing new Satellite Groups
d. Present requests for admission, dissolution, or division of Satellite Groups to the Executive Board for approval.
e. Serve as ex-officio member of all Satellite Groups
3. The Recording Secretary shall:
a. Keep a record of the minutes of all meetings and provide copies to the president and newsletter editor.
b. Provide copies of full minutes for board and general meetings
c. Perform such other duties as may pertain to her office or which may be assigned to her by the President
4. The Corresponding Secretary shall be responsible for
general correspondence of the Guild.
5. The Treasurer shall:
a. Serve as Chairperson of the Budget and Finance Committee
b. Be responsible for all the monies collected by the Guild.
c. Disburse such sums as may be authorized by the Executive Board and/or the membership.
d. Keep an account of all transactions
e. Make an annual report to the Executive Board prior to the annual meeting and to the general membership at the annual meeting
f. Keep all contracts and budget reports
g. File tax reports as required by law.
ARTICLE VII: MEETINGS
1. Guild meetings shall be held in September, January, and May.
2. The May meeting shall be designated as the Annual Meeting.
3. Special meetings of the membership may be called by the President with approval of the Executive Board.
4. The Executive Board shall meet before each general meeting and at such other times as the President may deem advisable.
5. Satellite and Study Groups shall meet as determined by the individual groups.
ARTICLE VIII: QUORUM
1. A quorum at a regular or special meeting of the membership shall be 20% of that year’s membership as counted on June 1 for that year.
2. A quorum at the Executive Board meeting shall be 25% of the board members, which must include 50% of the officers.
ARTICLE IX: DUES
1. Dues are payable by May 31 and become delinquent June 1st of the same year. A member whose dues have become delinquent will be dropped from membership and the mailing of the Newsletter to that member will be discontinued. The terms of reinstatement are the same as those for new members.
2. Annuals dues shall be set by the Executive Board.
ARTICLE X: BUDGET AND FINANCE
1. The fiscal year of the Guild shall be June 1 through May 31.
2. There shall be a Budget and Finance Committee consisting of the President, Vice-President, Treasurer and two (2) members recommended by the President and approved by the Executive Board.
3. The Treasurer shall serve as Chairperson of the committee.
4. The committee shall prepare the annual budget which shall be approved by the Executive Board and published in the newsletter mailed to the membership prior to the September General Meeting.
5. The annual budget shall be based on anticipated expenses and income.
6. The Executive Board at the June meeting shall authorize the Treasurer to pay the Guild expenses until the budget is approved.
7. The money in the Treasury shall be placed in insured accounts. The transferring of funds between accounts shall be left to the judgment of the President(s) and approved by the Treasurer.
8. The committee shall review financial procedures, legal documents and insurance coverage.
9. There shall be an annual internal audit of the financial records of the corporation at the end of the fiscal year by members recommended by the President(s) and approved by the Executive Board. A report of the internal audit shall be made to the President(s) no later than July 31st.
ARTICLE XI: NOMINATING COMMITTEE
1. There shall be a nominating committee of five (5) members.
2. It shall consist of:
a. One (1) member elected annually by the Executive Board from a list of three (3) nominees from the Executive Board at its last meeting before the annual meeting. The Executive Board representative shall serve a two (2) year term.
b. Three (3) members elected at its annual meeting by the membership from a list of five (5) members to serve one (1) year terms.
3. A chairperson pro-tem shall be appointed by the President at the annual meeting. The nominating committee shall elect a permanent chairperson at its first meeting.
4. A member shall serve no more than two (2) consecutive terms on the nominating committee.
5. A vacancy on the nominating committee shall be filled from the alternates in order of number of votes received.
6. The nominating committee shall serve for a full fiscal year following its election.
7. Duties of the nominating committee shall be:
a. Present recommendations for officers for the ensuing year.
b. Make its report to the Executive Board no later than its March meeting.
c. Make recommendations to fill vacancies for unexpired terms of office.
ARTICLE XII. STANDING COMMITTEES
1. There shall be the following Standing Committees: Arrangements, Business Outreach, Education, Exhibits, Fundraising, Historian, Library, Membership, Newsletter, Policy and Rules, Program, Community Outreach, and Website.
2. Policy and Rules Committee shall be appointed by the President and shall consist of 3 members, one of whom shall service a 2-year term.
3. Chairpersons of the Standing Committees shall prepare three (3) copies of annual reports to be submitted to the Executive Board at its meeting prior to the annual meeting.
4. The transference of committee responsibilities to the newly appointed to the newly appointed chairpersons shall take place June 1.
ARTICLE XIII. SATELLITE GROUPS
1. The purpose of the Satellite Groups shall be in accord with the educational purpose of the Guild as stated in Article II of the Bylaws. The Satellite Groups shall be maintained at a size which will provide an intimate learning experience.
2. Membership is open to Guild members with no additional dues.
3. Satellite Groups shall meet at a time and location convenient to its members.
4. Each Satellite Group shall elect a Chairperson to coordinate activities of the Group, serve as representative to the Executive Board, and act as liaison between the Group and the Vice-President.
5. An alternate representative may be elected to represent the satellite at Executive Board meetings in the event the Chairperson is unable to do so.
6. Fundraising activities must have Board approval.
7. Requests for admission, dissolution, or division of Satellite Groups shall be submitted to the Vice-President who shall present the request to the Executive Board for approval.
ARTICLE XIV: INDEMNIFICATION
To the full extent permitted by the Washington Nonprofit Corporation Act, the corporation shall indemnify any person who was or is a party or is threatened to be made a party to any civil, criminal, administrative or investigative action, suit or proceeding (whether brought by or in the right of the corporation or otherwise) by reason of the fact that he is or was a director or officer of the corporation, or is or was serving at the request of the corporation as a director or officer of another corporation, against expenses (including attorneys’ fees), judgements, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such approved indemnification of any other person which the corporation has the power to indemnify under the Washington Nonprofit Corporation Act. The indemnification provided by the section shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law or by contract.
ARTICLE XV: DISSOLUTION
In the event of dissolution of the corporation, the Executive Board, after making provisions for payment of all obligations and liabilities, shall dispose of the remaining assets of the corporation to such organizations exclusively for educational purposes in the needle arts or related textile arts.
ARTICLE XVI: PARLIAMENTARY AUTHORITY
The rules contained in ROBERT’S RULES OF ORDER NEWLY REVISED, current edition, shall govern this Guild in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.
ARTICLE XVII: AMENDMENTS
The Bylaws may be amended by a two-thirds vote of members in good standing who are present and voting at any regular or special meeting of the Guild, provided the amendment has been read at the previous meeting or mailed to the membership no later than the Newsletter announcing the meeting at which the voting will occur.
STANDING RULES OF
PACIFIC NORTHWEST NEEDLE ARTS GUILD
Revised: January 22, 1983
Amended: May 19, 1984; May 14, 1988; August 5, 1991; August 2, 1993; September 12, 1994; August 13, 1996; January 15, 2011
Prescribed Duties of Standing Committees:
A. Business Outreach Committee shall:
1. Contact needle art related businesses and offer them an opportunity to advertise in our newsletter.
2. Rates will be established and approved by the Executive Board.
3. Bill and collect monies due for advertising.
4. Keep a record of advertisers and publishing dates.
5. Supply the Newsletter Editor and website chair with camera ready ads and a current list of advertisers.
B. Arrangements Committee shall:
1. Secure locations for Guild activities.
2. Arrange for audio-visual equipment as needed.
3. Arrange for the physical layout and cleanup of locations used for Guild activities.
4. Arrange for refreshments as required.
C. Education Committee shall:
1. Offer opportunities to increase knowledge and skills of Guild members.
2. Provide information on lectures, exhibits and classes in the community.
3. Maintain liaisons to national and local organizations promoting the needle arts.
4. Organize and coordinate Study Groups.
D. Exhibits Committee shall:
1. Present fiber shows in accordance with Standing Rule VII.
E. Historian shall.
1. Update the History of the Guild.
2. Maintain a record of the activities of the Guild and its members.
F. Library Committee shall:
1. Compile a library of books, slides, study boxes and other educational resources.
2. Maintain a workable system for its use by Guild members.
G. Membership Committee shall:
1. Build and maintain Guild membership.
2. Assist each new member to establish contact with an appropriate Satellite Group.
3. Provide new members with pertinent printed material.
4. Publish an annual membership roster which includes dates of the September, January and May meetings and be responsible for its distribution.
5. Maintain a guest register.
6. Establish voting eligibility as required.
H. Newsletter Committee shall:
1. Publish and mail the Newsletter to members three (3) times each year prior to the regular meetings.
2. Publish and mail additional newsletters as determined by the Executive Board.
3. Include condensations of minutes of Executive Board and General Meetings, annual budget, financial reports of workshops and other activities in the material published.
4. Process requests for non-business members’ advertising.
I. Policy and Rules Committee shall:
1. Prepare proposed amendments and/or revisions to PNNAG Bylaws and Standing Rules.
2. Maintain a record of policy statements.
3. Develop job descriptions as needed.
J. Program Committee shall:
1. Provide speakers, workshop leaders, programs and registration for General Meetings.
2. Determine a fee to be charged when necessary to subsidize a speaker’s presentation.
K. Community Outreach Committee shall:
1. Publicize Guild activities.
2. Promote needle arts in the community.
3. Approve all publicity released by the Guild or Satellite Groups.
L. Website Committee shall:
1. Develop and maintain the PNNAG website.
II. Workshops shall be self-supporting. A financial report of each shall be published in the Newsletter following the workshop. Members have enrollment preference for two weeks after publication of workshop registration information. Payment of the fee constitutes registration and is not refundable unless the reserved space can be filled before the workshop begins. Members of the guilds with whom we have reciprocal agreements may attend workshop at the same fee as Guild members. Non-members shall pay an additional 25% or a minimum of $10.00 additional fee, whichever is the greater.
III. Guests may attend no more than (1) General Meeting and two (2) meetings of a Satellite Group, or two (2) meetings of a Study Group before joining the Guild.
IV. The membership roster is to be used for Guild activities only. Any other use by members of other organizations must have the approval of the Executive Board. Names of the Guild roster may not be distributed by or to other organizations.
Requests for the Guild to demonstrate, to display materials or to supply equipment or materials to an outside group must have approval of the Executive Board and credit given to the Guild.
VI. The Pacific Northwest Needle Arts and Fiber Show:
A. The Guild shall present a juried and/or non-juried show(s) of the works of its members. The purpose of this show(s) shall be:
1. To show and educate the public about what can and is being done in the fiber and needle arts.
2. To provide an opportunity for Guild members to learn what other members are doing and to expose them to a variety of styles and techniques.
3. To provide a learning experience to entrants by means of critique.
4. To encourage high quality and creative work.
B. The following regulations shall apply:
1. The work entered in the juried show must have been completed during the last two (2) years and not have been entered in a PNNAG juried show previously.
2. Work must be ready to hang or display.
3. Fiber and/or fabric pieces shall be accepted.
4. A limit of two (2) pieces per category may be admitted.
5. In a joint show, juried and non-juried selections shall be separately displayed and clearly defined.
6. Groups and/or class projects shall be accepted in the non-juried section.
7. Insuring of exhibited piece(s) shall be the responsibility of the exhibiter.
8. Entrants must be members in good standing at least ninety (90) days prior to the show.
C. Entries in the Juried Show shall be classified as follows:
1. Original design—designed and executed by the exhibitor.
2. Adaptions—individual interpretation of a professional design, such as charts, graphs, etc., in which the colors, materials and stitches have been chosen by the entrant.
D. Entries created must be use one or more of the following:
1. Bobbins, hooks, needles, shuttles.
2. Knotting or twining techniques.
E. Type of show and working categories will be published prior to the September General Meeting.
F. Judging criteria and other mechanical aspects of the Show shall become part of the Show Committee’s procedural steps with the chairperson(s) and/or the committee responsible for putting them into practice.
VII. Guild equipment from the Library may be used by members for Guild activities or for presentations to other non-profit groups.
VIII. Endorsements, promotions or sale of books or products at Guild, Satellite or Study Group meetings or Guild exhibits must have Executive Board approval.
IX. The Guild may maintain a safe deposit box for valuable papers, the location left to the judgement of the President, Vice-President and Treasurer.
X. The Standing Rules may be amended without previous notice by two-thirds vote of the members of the Board present and voting at any Board meeting, or by a majority vote provided the amendment has been read at the previous meeting or with 30 days notice.
PACIFIC NORTHWEST NEEDLE ARTS GUILD
Revised: January 22, 1983
Amended: May 21, 1983; May 19, 1984; September 29, 1984; January 19, 1985; May 10, 1986; May 16, 1987; May 14, 1988; January 20, 1990; May 15, 1993; January 21, 1995;
August 1, 2003; September 15, 2007; January 15, 2011
ARTICLE I: NAME
The name of this organization shall be the Pacific Northwest Needle Arts Guild.
ARTICLE II: PURPOSE
This Guild is organized for educational purposes and shall be classified as 501(c)3 and shall have an assigned tax number 23-7287628 and exercise any of the powers enumerated in RCW Chapter 24.03. Individuals, without discrimination, shall be encouraged to pursue knowledge in the needle arts and to raise the maintain standards of technique and design.
ARTICLE III: MEMBERSHIP
A Membership shall be open to all interested in the needle arts.
B. The qualification of membership shall be payment of current annual dues. (Refer to Article IX.) Active membership shall include participation in one or more of the following activities:
1. Satellite Groups and/or Study Groups
2. General meeting
3. A committee or on the Executive Board
4. A guild exhibition or program
5. Community service in the needle arts
C. Honorary Life Memberships may be awarded by a two-thirds vote of the membership present and voting at a regular meeting. An Honorary Membership carries all the privileges of membership.
ARTICLE IV: OFFICERS AND ELECTIONS
3. The officers of the Guild shall be a President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.
4. Officers shall be elected at the Annual Meeting for a one (1) year term or until their successors are elected. They shall take office June 1. No officer shall serve more than two (2) consecutive years in the same office with the exception of the Treasurer. Vacancies shall be filled by the Executive Board upon recommendation of the Nominating Committee. Six (6) months or more in this office shall be considered a full term.
5. The Vice-President shall automatically succeed the President and assume the chair in the absence of the President.
ARTICLE V: DUTIES OF OFFICERS
1. The President shall:
a. Preside at all meetings of the Guild and Executive Board.
b. Appoint Chairpersons of all Standing Committees and Special Committees.
c. Exercise supervision over all affairs of the Guild.
d. Serve as an ex-officio member to all committees
except the Nominating Committee.
e. Determine the need for Special Committees with the approval of the Executive Board
d. Appoint a Parliamentarian to attend meetings and serve in an advisory capacity to the Guild.
2. The Vice-President shall perform the duties of the President in her absence or upon her request, serve as an aide to the President, and perform such other duties as may be requested. The Vice-President shall:
a. Serve on the Budget and Finance Committee
b. Serve as liaison to Satellite Groups
c. Assist in organizing new Satellite Groups
d. Present requests for admission, dissolution, or division of Satellite Groups to the Executive Board for approval.
e. Serve as ex-officio member of all Satellite Groups
3. The Recording Secretary shall:
a. Keep a record of the minutes of all meetings and provide copies to the president and newsletter editor.
b. Provide copies of full minutes for board and general meetings
c. Perform such other duties as may pertain to her office or which may be assigned to her by the President
4. The Corresponding Secretary shall be responsible for
general correspondence of the Guild.
5. The Treasurer shall:
a. Serve as Chairperson of the Budget and Finance Committee
b. Be responsible for all the monies collected by the Guild.
c. Disburse such sums as may be authorized by the Executive Board and/or the membership.
d. Keep an account of all transactions
e. Make an annual report to the Executive Board prior to the annual meeting and to the general membership at the annual meeting
f. Keep all contracts and budget reports
g. File tax reports as required by law.
ARTICLE VII: MEETINGS
1. Guild meetings shall be held in September, January, and May.
2. The May meeting shall be designated as the Annual Meeting.
3. Special meetings of the membership may be called by the President with approval of the Executive Board.
4. The Executive Board shall meet before each general meeting and at such other times as the President may deem advisable.
5. Satellite and Study Groups shall meet as determined by the individual groups.
ARTICLE VIII: QUORUM
1. A quorum at a regular or special meeting of the membership shall be 20% of that year’s membership as counted on June 1 for that year.
2. A quorum at the Executive Board meeting shall be 25% of the board members, which must include 50% of the officers.
ARTICLE IX: DUES
1. Dues are payable by May 31 and become delinquent June 1st of the same year. A member whose dues have become delinquent will be dropped from membership and the mailing of the Newsletter to that member will be discontinued. The terms of reinstatement are the same as those for new members.
2. Annuals dues shall be set by the Executive Board.
ARTICLE X: BUDGET AND FINANCE
1. The fiscal year of the Guild shall be June 1 through May 31.
2. There shall be a Budget and Finance Committee consisting of the President, Vice-President, Treasurer and two (2) members recommended by the President and approved by the Executive Board.
3. The Treasurer shall serve as Chairperson of the committee.
4. The committee shall prepare the annual budget which shall be approved by the Executive Board and published in the newsletter mailed to the membership prior to the September General Meeting.
5. The annual budget shall be based on anticipated expenses and income.
6. The Executive Board at the June meeting shall authorize the Treasurer to pay the Guild expenses until the budget is approved.
7. The money in the Treasury shall be placed in insured accounts. The transferring of funds between accounts shall be left to the judgment of the President(s) and approved by the Treasurer.
8. The committee shall review financial procedures, legal documents and insurance coverage.
9. There shall be an annual internal audit of the financial records of the corporation at the end of the fiscal year by members recommended by the President(s) and approved by the Executive Board. A report of the internal audit shall be made to the President(s) no later than July 31st.
ARTICLE XI: NOMINATING COMMITTEE
1. There shall be a nominating committee of five (5) members.
2. It shall consist of:
a. One (1) member elected annually by the Executive Board from a list of three (3) nominees from the Executive Board at its last meeting before the annual meeting. The Executive Board representative shall serve a two (2) year term.
b. Three (3) members elected at its annual meeting by the membership from a list of five (5) members to serve one (1) year terms.
3. A chairperson pro-tem shall be appointed by the President at the annual meeting. The nominating committee shall elect a permanent chairperson at its first meeting.
4. A member shall serve no more than two (2) consecutive terms on the nominating committee.
5. A vacancy on the nominating committee shall be filled from the alternates in order of number of votes received.
6. The nominating committee shall serve for a full fiscal year following its election.
7. Duties of the nominating committee shall be:
a. Present recommendations for officers for the ensuing year.
b. Make its report to the Executive Board no later than its March meeting.
c. Make recommendations to fill vacancies for unexpired terms of office.
ARTICLE XII. STANDING COMMITTEES
1. There shall be the following Standing Committees: Arrangements, Business Outreach, Education, Exhibits, Fundraising, Historian, Library, Membership, Newsletter, Policy and Rules, Program, Community Outreach, and Website.
2. Policy and Rules Committee shall be appointed by the President and shall consist of 3 members, one of whom shall service a 2-year term.
3. Chairpersons of the Standing Committees shall prepare three (3) copies of annual reports to be submitted to the Executive Board at its meeting prior to the annual meeting.
4. The transference of committee responsibilities to the newly appointed to the newly appointed chairpersons shall take place June 1.
ARTICLE XIII. SATELLITE GROUPS
1. The purpose of the Satellite Groups shall be in accord with the educational purpose of the Guild as stated in Article II of the Bylaws. The Satellite Groups shall be maintained at a size which will provide an intimate learning experience.
2. Membership is open to Guild members with no additional dues.
3. Satellite Groups shall meet at a time and location convenient to its members.
4. Each Satellite Group shall elect a Chairperson to coordinate activities of the Group, serve as representative to the Executive Board, and act as liaison between the Group and the Vice-President.
5. An alternate representative may be elected to represent the satellite at Executive Board meetings in the event the Chairperson is unable to do so.
6. Fundraising activities must have Board approval.
7. Requests for admission, dissolution, or division of Satellite Groups shall be submitted to the Vice-President who shall present the request to the Executive Board for approval.
ARTICLE XIV: INDEMNIFICATION
To the full extent permitted by the Washington Nonprofit Corporation Act, the corporation shall indemnify any person who was or is a party or is threatened to be made a party to any civil, criminal, administrative or investigative action, suit or proceeding (whether brought by or in the right of the corporation or otherwise) by reason of the fact that he is or was a director or officer of the corporation, or is or was serving at the request of the corporation as a director or officer of another corporation, against expenses (including attorneys’ fees), judgements, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such approved indemnification of any other person which the corporation has the power to indemnify under the Washington Nonprofit Corporation Act. The indemnification provided by the section shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law or by contract.
ARTICLE XV: DISSOLUTION
In the event of dissolution of the corporation, the Executive Board, after making provisions for payment of all obligations and liabilities, shall dispose of the remaining assets of the corporation to such organizations exclusively for educational purposes in the needle arts or related textile arts.
ARTICLE XVI: PARLIAMENTARY AUTHORITY
The rules contained in ROBERT’S RULES OF ORDER NEWLY REVISED, current edition, shall govern this Guild in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.
ARTICLE XVII: AMENDMENTS
The Bylaws may be amended by a two-thirds vote of members in good standing who are present and voting at any regular or special meeting of the Guild, provided the amendment has been read at the previous meeting or mailed to the membership no later than the Newsletter announcing the meeting at which the voting will occur.
STANDING RULES OF
PACIFIC NORTHWEST NEEDLE ARTS GUILD
Revised: January 22, 1983
Amended: May 19, 1984; May 14, 1988; August 5, 1991; August 2, 1993; September 12, 1994; August 13, 1996; January 15, 2011
- STANDING COMMITTEES: Each Standing Committee (Bylaws, Article XII, Sec. 1) shall have a chair person who shall select a committee to fit the current needs and program of the Guild, be responsible for overseeing the work of the committee, and present bills promptly to the Treasurer.
Prescribed Duties of Standing Committees:
A. Business Outreach Committee shall:
1. Contact needle art related businesses and offer them an opportunity to advertise in our newsletter.
2. Rates will be established and approved by the Executive Board.
3. Bill and collect monies due for advertising.
4. Keep a record of advertisers and publishing dates.
5. Supply the Newsletter Editor and website chair with camera ready ads and a current list of advertisers.
B. Arrangements Committee shall:
1. Secure locations for Guild activities.
2. Arrange for audio-visual equipment as needed.
3. Arrange for the physical layout and cleanup of locations used for Guild activities.
4. Arrange for refreshments as required.
C. Education Committee shall:
1. Offer opportunities to increase knowledge and skills of Guild members.
2. Provide information on lectures, exhibits and classes in the community.
3. Maintain liaisons to national and local organizations promoting the needle arts.
4. Organize and coordinate Study Groups.
D. Exhibits Committee shall:
1. Present fiber shows in accordance with Standing Rule VII.
E. Historian shall.
1. Update the History of the Guild.
2. Maintain a record of the activities of the Guild and its members.
F. Library Committee shall:
1. Compile a library of books, slides, study boxes and other educational resources.
2. Maintain a workable system for its use by Guild members.
G. Membership Committee shall:
1. Build and maintain Guild membership.
2. Assist each new member to establish contact with an appropriate Satellite Group.
3. Provide new members with pertinent printed material.
4. Publish an annual membership roster which includes dates of the September, January and May meetings and be responsible for its distribution.
5. Maintain a guest register.
6. Establish voting eligibility as required.
H. Newsletter Committee shall:
1. Publish and mail the Newsletter to members three (3) times each year prior to the regular meetings.
2. Publish and mail additional newsletters as determined by the Executive Board.
3. Include condensations of minutes of Executive Board and General Meetings, annual budget, financial reports of workshops and other activities in the material published.
4. Process requests for non-business members’ advertising.
I. Policy and Rules Committee shall:
1. Prepare proposed amendments and/or revisions to PNNAG Bylaws and Standing Rules.
2. Maintain a record of policy statements.
3. Develop job descriptions as needed.
J. Program Committee shall:
1. Provide speakers, workshop leaders, programs and registration for General Meetings.
2. Determine a fee to be charged when necessary to subsidize a speaker’s presentation.
K. Community Outreach Committee shall:
1. Publicize Guild activities.
2. Promote needle arts in the community.
3. Approve all publicity released by the Guild or Satellite Groups.
L. Website Committee shall:
1. Develop and maintain the PNNAG website.
II. Workshops shall be self-supporting. A financial report of each shall be published in the Newsletter following the workshop. Members have enrollment preference for two weeks after publication of workshop registration information. Payment of the fee constitutes registration and is not refundable unless the reserved space can be filled before the workshop begins. Members of the guilds with whom we have reciprocal agreements may attend workshop at the same fee as Guild members. Non-members shall pay an additional 25% or a minimum of $10.00 additional fee, whichever is the greater.
III. Guests may attend no more than (1) General Meeting and two (2) meetings of a Satellite Group, or two (2) meetings of a Study Group before joining the Guild.
IV. The membership roster is to be used for Guild activities only. Any other use by members of other organizations must have the approval of the Executive Board. Names of the Guild roster may not be distributed by or to other organizations.
Requests for the Guild to demonstrate, to display materials or to supply equipment or materials to an outside group must have approval of the Executive Board and credit given to the Guild.
VI. The Pacific Northwest Needle Arts and Fiber Show:
A. The Guild shall present a juried and/or non-juried show(s) of the works of its members. The purpose of this show(s) shall be:
1. To show and educate the public about what can and is being done in the fiber and needle arts.
2. To provide an opportunity for Guild members to learn what other members are doing and to expose them to a variety of styles and techniques.
3. To provide a learning experience to entrants by means of critique.
4. To encourage high quality and creative work.
B. The following regulations shall apply:
1. The work entered in the juried show must have been completed during the last two (2) years and not have been entered in a PNNAG juried show previously.
2. Work must be ready to hang or display.
3. Fiber and/or fabric pieces shall be accepted.
4. A limit of two (2) pieces per category may be admitted.
5. In a joint show, juried and non-juried selections shall be separately displayed and clearly defined.
6. Groups and/or class projects shall be accepted in the non-juried section.
7. Insuring of exhibited piece(s) shall be the responsibility of the exhibiter.
8. Entrants must be members in good standing at least ninety (90) days prior to the show.
C. Entries in the Juried Show shall be classified as follows:
1. Original design—designed and executed by the exhibitor.
2. Adaptions—individual interpretation of a professional design, such as charts, graphs, etc., in which the colors, materials and stitches have been chosen by the entrant.
D. Entries created must be use one or more of the following:
1. Bobbins, hooks, needles, shuttles.
2. Knotting or twining techniques.
E. Type of show and working categories will be published prior to the September General Meeting.
F. Judging criteria and other mechanical aspects of the Show shall become part of the Show Committee’s procedural steps with the chairperson(s) and/or the committee responsible for putting them into practice.
VII. Guild equipment from the Library may be used by members for Guild activities or for presentations to other non-profit groups.
VIII. Endorsements, promotions or sale of books or products at Guild, Satellite or Study Group meetings or Guild exhibits must have Executive Board approval.
IX. The Guild may maintain a safe deposit box for valuable papers, the location left to the judgement of the President, Vice-President and Treasurer.
X. The Standing Rules may be amended without previous notice by two-thirds vote of the members of the Board present and voting at any Board meeting, or by a majority vote provided the amendment has been read at the previous meeting or with 30 days notice.